Office Closed

The Northern Virginia Management office will remain open during normal business hours, but the lobby will be closed, and business will be transacted via phone or email.  Payments can be put through the mail slot on the office door.  We thank you for your cooperation as we work together to stop the spread of the virus.

RECORD MAINTENANCE

RECORD MAINTENANCE

Northern Virginia Management, Inc. believes that successful property management depends on maintaining complete and accurate files. Northern Virginia Management, Inc.’s records retention policy is based on legal guidelines and government regulations in the Commonwealth of Virginia. Northern Virginia Management, Inc. will combine its records retention program with the Association’s requirements and needs to include:
  • the identification and safeguarding of vital records with copies maintainedin Northern Virginia Management, Inc.’s office, the daily updating of all computerized reports, records, financial statements, correspondence, memoranda, etc. Northern Virginia Management, Inc. will create a monthly hard copy of these records, and a back-up copy will be stored on computer disks off-site.
  • the daily filing of all other records such as correspondence, bylaws, deposit slips, bank reconciliation’s, invoices, payroll records, and insurance claims.